Applicant Details

Name

Phone

Password

I agree with the terms and conditions

I have read and understood the privacy policy

Application Instruction / Requirements

The application will require you to fill in the student's details such those listed below:

Step 1 (Student Details) - such as name, email, phone number if available, date of birth, birth certificate or ID number, etc.

Step 2 (Student Bio-data) - which will include details such as the emergency contact details.

Step 3 (Parent details) - Details for the student's parent/guardian details, who will be contacted in case of any communication from the school.

Step 4 (Documents Upload) - documents required by the school, including, but not limited to, birth certificate, ID or passport number, KCPE/KCSE certificate, etc.

Step 5 (Other Information) - such as former school name and marks, NEMIS number, etc.

Account Registration

To access certain features of the portal, students may need to create an account with accurate and up-to-date information. Account registration ensures that you have a personalized and secure experience on the portal. Your account information is essential for verifying your identity and providing you with the appropriate access.

Please remember that you are responsible for maintaining the confidentiality of your account credentials. Never share your login details with anyone, and if you suspect any unauthorized access, contact our support team immediately.

User Responsibilities

Students are responsible for maintaining the security of their account credentials and should promptly report any suspected unauthorized access or security breaches. In addition to safeguarding your account, you are expected to use the portal for legitimate academic purposes.

Your responsible use of the portal ensures a productive and respectful online environment for all users. Engaging in academic activities, participating in discussions, and submitting assignments in a timely and ethical manner are integral aspects of your responsibilities.

Acceptable Use

Students must agree not to engage in any activities that violate school policies, including but not limited to academic dishonesty, harassment, or any form of misconduct. Our aim is to maintain a respectful, inclusive, and intellectually stimulating community.

Your commitment to acceptable use ensures that all students can engage in a safe and supportive learning environment. Violations of this policy may result in disciplinary actions in accordance with school guidelines.

Access and Availability

The portal may not be available at all times due to maintenance, upgrades, or unforeseen technical issues. While we strive to minimize downtime and disruptions, we want you to be aware that occasional interruptions in service may occur.

Despite these potential interruptions, we are committed to providing you with a reliable online platform. In the event of planned maintenance or outages, we will communicate such incidents to minimize inconvenience.

Intellectual Property

Students may be required to respect the intellectual property rights of the school and others when using the portal. This includes not reproducing, distributing, or using copyrighted material without proper authorization.

Respecting intellectual property rights is crucial to maintain a culture of creativity, respect, and legality within our academic community. If you have questions about the use of specific materials, please seek guidance from your instructors or the relevant authorities.

Termination

The school reserves the right to suspend or terminate a student's access to the portal for violations of the terms and conditions. Serious breaches of these terms may result in disciplinary actions as outlined in the school's policies.

It is essential to adhere to these terms to maintain your uninterrupted access to the portal. We are committed to fair and consistent enforcement of our policies, and we encourage students to seek clarification on any concerns they may have.

Updates and Changes

The school may update the terms and conditions periodically to reflect changes in policies or regulations. It is your responsibility to review these terms regularly to stay informed about any modifications.

We value transparency in our communication with students, and we will make reasonable efforts to notify you of any significant updates. Your continued use of the portal after such updates indicates your acceptance of the revised terms.

Consent to Communication

By using this portal, you may give consent to receive communications from the school via the portal or other electronic means. These communications may include important announcements, updates, and notifications related to your academic activities.

We believe that clear and timely communication is crucial to your success as a student. By providing consent, you ensure that you stay informed about important matters that impact your academic journey.

Introduction

This Data Policy/Privacy Statement outlines how the school, operating as the data controller, collects, uses, discloses, and protects the personal information of users using our Cloud School System.

Which information will we collect?

Personal Information: Including, but not limited to, student names & contact information, parent/guardian names and contact information, date of birth, birth certificate/national identification number, and emergency contact information.

Academic Information: Student previous school marks where applicable, attendance records, and other educational data.

User Account Information: Usernames, passwords, and other credentials necessary for authentication.

Device Information: Information about the devices used to access our school system, including IP addresses and browser information.

How We Use This Information

Educational Services: To provide access to online courses, assignments, and other educational resources.

Communication: To communicate with students, parents, and staff about important updates, events, and academic progress.

System Support & Improvement: To gyide users whenever needed, and to analyze usage patterns and improve the functionality and performance of our system.

Data Security

We are committed to ensuring the security of your information. We implement industry-standard security measures to protect against unauthorized access, disclosure, alteration, and destruction of data.

Data Sharing

We do not sell, trade, or otherwise transfer personal information to external parties.

Consent

By using our system, users consent to the terms outlined in this Data Policy/Privacy Statement.

Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this statement, unless a longer retention period is required or permitted by law.

Updates to the Privacy Policy

We reserve the right to update this Data Policy/Privacy Statement at any time. We will notify users of any changes via email or through our system.

User Rights

Users have the right to access, correct, and delete their personal information.

Contact Information

If you have any questions or concerns about this Data Policy/Privacy Statement, please contact us using the information provided on our website.

Thank you for entrusting us with your educational needs. We are committed to safeguarding your privacy and providing a secure and enriching learning environment.